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Beginner-Friendly Guide
Official TrakCit AI Handbook
Documentation & User Guide
Everything you need to know about turning online videos into a focused, organized university system. Written for learners of all levels, with no technical background required.
Complete searchable offline PDF with FAQ, guides & Table of Contents
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Topic:Welcome to TrakCit AI
Introduction
Welcome to TrakCit AI
TrakCit AI is a free, all-in-one smart learning platform designed to turn online video content into an organized, distraction-free university. Instead of getting trapped in endless YouTube recommendations, comments, and sidebars, TrakCit gives you a structured learning haven where you can build curriculums, organize lecture roadmaps, resume right where you left off, and study with personalized AI tools.
The Story Behind the Name: TrakCit AI
The name TrakCit was coined by project architect Majid Qurashi to represent the foundational pillars of the platform:
TRAK = Precision Tracking
Accurately tracking your study hours, completed lectures, progress percentages, and daily learning streaks.
CIT = Course, Integration & Tracking
Seamlessly integrating YouTube playlists into structured courses with citations, transcripts, and AI-driven recall.
Platform Motto:"Less scrolling, more learning: Track it, Master it."
1
100% Free & Ad-Free
Zero subscription fees. All core features, playback, AI tools, and certificates are free for all students.
2
Zero Distractions
No recommended video rabbit holes, clickbait thumbnails, or comment sections pulling your attention away.
3
AI Active Learning
Transform passive video watching into active comprehension with instant summaries, flashcards, and quizzes.
Quick Start Guide
Your First 10 Minutes with TrakCit
Ready to get started? Here is the exact recommended roadmap to launch your very first course in less than 10 minutes.
1
Create Your Account
Sign up in 15 seconds with Google or email via Clerk. No credit card required.
2
Choose or Create a Workspace
Start with a Ready-Made GATE workspace or create a fresh one like 'GATE 2027' or 'Web Development'.
3
Search or Paste YouTube Content
Search directly inside TrakCit's Course Hub or paste any YouTube playlist or video URL.
4
Import & Generate Curriculum
With 1 click, TrakCit parses every lecture, sequence, and duration into your workspace.
5
Start Video Learning in Focus Mode
Open any lecture. Press 'F' on your keyboard to eliminate distractions and enjoy ad-free study.
6
Track Progress Automatically
Watch freely. TrakCit automatically tracks watched intervals and remembers your resume second.
7
Test Yourself with AI Tools
Open the AI Tab on any lecture to read structured notes, flip flashcards, and take a quick quiz.
That's it! In less than 10 minutes, you will have your complete semester or competitive exam syllabus organized in one place.
Step-by-Step
Getting Started: Account & Dashboard
1Step 1: Create an Account
Signing Up & Signing In
Click Get Started Free or Sign Up on the top navigation. Authentication is managed by Clerk with encrypted session tokens. You can register using your Google account or any valid email address. Once signed in, you will be redirected straight to your private learning dashboard.
2Step 2: Explore Your Dashboard
What You See After Logging In
Your dashboard is your daily study control center:
- Total Watch Time: Shows the exact cumulative study time you have invested in video lectures.
- Completed Lectures: A live counter of finished lectures across all your courses.
- Active Learning Streak: Tracks how many consecutive days you have studied on TrakCit.
- Quick Actions: One-click shortcuts to Create Course, Explore Ready-Made Workspaces, and Launch Study Planner.
3Step 3: Create Your First Workspace
Setting Up Your Study Container
Think of a workspace as a dedicated digital binder or subject folder. Instead of having dozens of unrelated videos mixed together, you group related courses into workspaces:
Example 1: GATE 2027Contains Engineering Math, Data Structures, Operating Systems.
Example 2: College Semester 5Contains Database Systems, Microprocessors, Computer Networks.
Example 3: Web DevelopmentContains JavaScript Mastery, React, Node.js, Next.js.
Organization
Workspaces: The Core Organizing System
A Workspace is a high-level container that bundles multiple related courses, playlists, and study tracks into a clean, unified curriculum.
Automatic Duration Rollup
Whenever you add a playlist or video to a workspace, TrakCit automatically calculates the total watch time (in hours and minutes) across all courses in that workspace. You immediately know exactly how long the entire curriculum is.
Workspace Progress Bar
The workspace displays an aggregate completion percentage. As you complete lectures in individual courses, the workspace progress bar advances proportionally.
How to Create and Customize a Workspace:
- Navigate to Workspaces in your dashboard navigation (`/dashboard/workspaces`).
- Click the New Workspace button.
- Give it a descriptive name (e.g. Computer Science Core or Civil Engineering Basics).
- Pick a distinctive accent color and icon so you can recognize it instantly at a glance.
- Add an optional description outlining your study goal or target exam date.
- Click Create Workspace. Your workspace is ready to receive courses!
Curated Roadmaps
Ready-Made Workspaces: 1-Click Curriculums
Don't want to spend hours searching YouTube to assemble playlists yourself? TrakCit AI includes a dedicated Suggested For You directory (`/dashboard/suggested`) featuring personalized recommendations and pre-built, battle-tested learning collections for competitive examinations and university tracks.
Foundation
GATE Foundation & Math
Linear Algebra, Calculus, Probability & Engineering Mathematics.
CSE Track
GATE Computer Science
Data Structures, Algorithms, OS, DBMS, TOC & Computer Networks.
Civil Track
GATE Civil Engineering
Structural Analysis, Fluid Mechanics, Geotechnical & Transportation.
Mech Track
GATE Mechanical
Thermodynamics, Strength of Materials, Manufacturing & Fluid Mechanics.
Electrical Track
GATE Electrical (EE)
Circuit Theory, Signals & Systems, Control Systems & Power Systems.
How Ready-Made Import Works:
Suggested For You → Preview Roadmaps → Click "Add to My TrakCit"
Important: When you add a Ready-Made Workspace, TrakCit creates your own private, independent copy in your account. Your watch time, video resume positions, and quiz scores belong strictly to you and do not affect other users.
Internal Search
Search YouTube Inside TrakCit
You never have to open YouTube in another tab and risk getting distracted by recommendation algorithms. TrakCit features a built-in Course Discovery Hub (`/dashboard/courses/new`) powered by official YouTube search integration.
How to Search and Add Content:
1
Open Course Hub: Click Create Course from your dashboard or courses page.
2
Type Your Topic: Enter any subject, exam topic, or channel name (e.g. "Operating Systems NPTEL", "Python for Beginners", "Abdul Bari Algorithms").
3
Filter Results: Use the convenient filter tabs: All, Playlists, Videos, or Channels to narrow down your search.
4
Preview Inside TrakCit: Click Preview on any playlist or video. A popup modal opens allowing you to inspect the video list, lecture titles, and duration before adding it.
5
Assign to Workspace: Choose which workspace this course belongs to and click Import / Add Course.
Recent Searches are remembered on your device so you can re-run your frequent study searches with a single tap.
Standalone Content
Add a Single YouTube Video
Sometimes you just need to study a 2-hour masterclass, a crash course, or a single recorded lecture without importing a whole 50-video playlist. TrakCit fully supports single video courses.
How to Add a Single Video:
- Find any educational YouTube video link (or search via the Video tab in Course Hub).
- Go to the Paste URL tab in Course Hub (`/dashboard/courses/new?tab=url`).
- Paste the video link and select your workspace.
- Click Import Video. TrakCit creates a dedicated course for it.
What You Get:
- Auto-resume & watched-time tracking
- Focus Mode ('F' key)
- Instant AI Summaries & Flashcards
- Grounded AI Mentor Q&A
Certificate Rule for Single Videos: Because a single-video course has only one lecture, you must watch 100% of the video to unlock its course completion certificate.
Curriculum Generation
Import a Complete YouTube Playlist
TrakCit's most powerful course feature is Automated Playlist Parsing. Instead of manually creating 40 or 80 lectures one by one, TrakCit reads the YouTube playlist in seconds.
What Happens When You Import a Playlist:
1. Sequential OrderingEvery lecture is numbered chronologically from Lecture #1 to the end.
2. Exact Duration ExtractionSeconds, minutes, and total course hours are automatically calculated.
3. Individual Progress HooksEach lecture receives its own independent resume position and completion checkbox.
4. AI Resource GenerationEvery lecture is ready for automatic transcript fetching, summaries, and quizzes.
Study Player
Distraction-Free Video Learning & Auto-Resume
TrakCit replaces the noisy YouTube watch page with an ultra-clean, student-first learning interface designed for deep focus.
Focus Mode
Press the 'F' key on your keyboard anytime while on a lecture page to enter Focus Mode. All headers, sidebars, and navigation fade away, leaving only your video lecture and essential study notes. Press 'Esc' or 'F' to exit.
Instant Auto-Resume
If you close your laptop, refresh the browser, or switch devices, TrakCit automatically resumes playback at the exact second you left off. The position is backed up both in local browser storage and in your cloud account.
Smart Watch-Time Tracking
TrakCit tracks unique watched intervals every 1.5 seconds. If you rewind and re-watch a 2-minute segment to understand it better, your position is maintained without artificially inflating your total unique watch-time analytics.
When Does a Lecture Count as Completed?
- Automatic Completion: When you watch through to the end of the video, the player automatically triggers completion.
- Manual Toggle: You can also manually click the "Mark as Completed" button under the player if you have already watched the lecture elsewhere.
- Instant Sync: As soon as a lecture is completed, the parent course percentage and workspace progress update immediately.
Collaboration
Share a Workspace with Friends or Classmates
Organized an exceptional syllabus for your semester exam or competitive exam group? You can share your entire workspace with friends or classmates via a simple share link.
1. Share
Generate Link
Click "Share Workspace" in your workspace header to copy your unique link.
2. Open
Public Preview
The recipient opens the link to see courses, total lectures, and total duration.
3. Login
Quick Sign In
The recipient signs in or creates their free TrakCit account.
4. Import
Independent Copy
Clicking "Import Workspace" creates an isolated personal copy in their account.
Important Note on Workspace Independence:
Sharing a workspace is not live collaborative editing. When your friend imports your workspace, they receive their own fresh copy. Their watch progress, notes, and quiz scores remain completely private and isolated. Nothing they do will alter or overwrite your workspace!
AI Study Tools
AI Summaries & Revision Notes
Ever watched a 45-minute technical lecture and wished you had high-yield study notes ready for exam revision? TrakCit AI extracts the video transcript and runs educational synthesis to generate instant, structured notes.
AI Executive Summary
Gives you a clean 3-minute executive overview of the core themes, major formulas, and fundamental takeaways discussed in the video. Ideal before watching to prime your memory, or right after watching to reinforce retention.
Comprehensive Study Notes
Provides bulleted, categorized revision notes organized by subheadings and key definitions. Designed specifically so you don't have to scramble to pause the video every 30 seconds to scribble notes.
Where to find this: Inside any lecture, click the AI Tools tab beneath or beside the video player, then select Summary or Notes.
Active Comprehension
AI Quizzes & Instant Self-Testing
Passive watching often creates the illusion of competence. TrakCit solves this with Lecture AI Quizzes that test whether you genuinely understood the lecture material.
How Quizzes Work:
1Click the Quiz tab on any lecture page and click Generate Quiz.
2You receive 5 targeted multiple-choice questions grounded directly in what the instructor explained.
3Select your answers and submit. You receive an instant score, detailed rationales for why each answer was correct or incorrect, and topic tags.
4Your quiz performance feeds into your Learning Health Score to flag weak areas that need revision!
Memory Retention
Active Recall Flashcards
Flashcards use active recall, a scientifically proven method where your brain is forced to retrieve information from memory before checking the answer.
Interactive Flashcard Demo (Try Clicking!)Click to flip
QUESTION / FRONT
"What is the time complexity of searching in a balanced Binary Search Tree (BST)?"
👉 Click card to reveal the answerOn each lecture, TrakCit automatically creates a customized deck of 5–10 flashcards that you can flip through before exams.
Personal Learning Assistant
AI Mentor: Your Grounded Doubt Solver
Have a doubt while watching? You don't have to pause and scour external search engines. The TrakCit AI Mentor is available both as a docked side-panel in the video player and as a dedicated hub at `/dashboard/mentor`.
Mode 1: Course Companion
Grounded in Your Course
When you select a course, the AI Mentor reads the lecture transcripts and notes. It answers your questions strictly based on the syllabus. If something is not in the course, it will honestly let you know.
Mode 2: Platform Guide
Help with TrakCit Features
Ask questions about how certificates work, how study planning is calculated, who built the platform (developer Majid Qurashi & team from GCET Safapora), or how to optimize your study schedule.
Example Questions You Can Ask:
💬 "Explain this lecture's concept in simpler words with a real-life analogy."
💬 "What is the key mathematical difference between these two algorithms?"
💬 "Give me 2 practice problems based on what the instructor explained."
💬 "What do I need to score to earn a Gold Distinction Certificate?"
Strict Safety Constraint: The AI Mentor is strictly designed for educational learning. It will politely decline unrelated pop culture, weather, or celebrity gossip queries to keep your focus razor-sharp.
Analytics
Progress Tracking: 3-Tier Hierarchy
TrakCit tracks your education across three interconnected tiers so you always have granular clarity on your accomplishments:
1
Tier 1: Lecture Progress
Tracks exact resume position, watched seconds, and completion status for every individual video.
2
Tier 2: Course Progress
Calculates completed lectures out of total lectures (e.g. 18 / 24 lectures completed, or 75%).
3
Tier 3: Workspace Progress
Aggregates overall curriculum completion across all subjects in that workspace.
Daily Streaks & Analytics Hub
Visit Progress & Analytics (`/dashboard/progress`) anytime to review your study streaks, total study hours, weekly consistency charts, and recent learning milestones.
Intelligent Feedback
Smart Recommendations & Learning Health
TrakCit AI doesn't just store videos; it actively monitors your study habits and provides personalized feedback to keep you on track.
Learning Health Score (/100)
Combines your study consistency, daily streak, quiz accuracy, and lecture completion rate into an overall score that reflects how well you are staying on top of your subjects.
Weak Topic Identification
When you take AI quizzes and answer certain questions incorrectly, TrakCit automatically tags those concepts (e.g. "Virtual Memory" or "Dynamic Programming") as focus areas for revision.
Time Management
Adaptive Study Planner & Daily Timetable
Struggling to balance multiple subjects? The Study Planner (`/dashboard/planner`) acts as your personal digital academic advisor.
How the Study Planner Works:
- Tell TrakCit Your Schedule: Enter how many hours you can study each day (e.g. 2 hours/day) and which days of the week you are active.
- Set Target Exam/Completion Date: Specify your target milestone (e.g. final exams in 45 days).
- Select Priority Courses: Choose which courses need the most immediate focus.
- AI Generates Your Timetable: TrakCit creates a customized daily schedule with specific lectures assigned to each day.
The "Adapt Plan" Superpower
Life happens! If you get busy and miss a few days, or if you study ahead on the weekend, you don't have to throw your plan away. Simply click "Adapt Plan to Progress" and TrakCit will automatically recalculate and re-balance your schedule across the remaining days without any guilt.
Verified Credentials
Certificates & Verified Credentials
When you invest hard work into finishing a course, you deserve verifiable recognition. TrakCit AI provides professional course completion certificates featuring tamper-proof verification.
Requirements to Earn a Certificate:
Single-Video CoursesMust achieve 100% completion of the lecture video.
Playlist CoursesMust complete at least 80% of lectures AND achieve ≥ 50% on the Course Final Assessment.
Official Achievement Grades & Honors:
🥇 Gold DistinctionScore: 95% – 100%
Highest academic honor representing complete mastery.
🥈 Silver HonorScore: 85% – 94%
Demonstrates strong conceptual grasp of the subject.
🥉 Bronze MeritScore: 70% – 84%
Solid understanding and reliable subject comprehension.
📜 Verified CompletionScore: 50% – 69%
Standard verified certificate of course completion.
Public Verification & PDF Downloads:
- • Unique Certificate ID: Every credential gets a unique serial number (e.g.
TRAKCIT-2026-XXXXXXXX). - • Live QR Code: Anyone scanning the QR code on your certificate is directed to the official verification page at
/verify/certificate/[id]. - • High-Res A4 PDF: Download a print-ready, high-resolution certificate or share it directly to your LinkedIn profile.
Stay on Track
Notifications & Learning Reminders
Consistency is the secret to mastering any subject. TrakCit includes a gentle notification system with both an in-app center and optional browser push alerts.
Unfinished Lecture Alerts
Friendly reminders when you paused a video halfway through and haven't resumed.
Daily Study Targets
Celebrates when you achieve your target watch time for the day.
Study Planner Reminders
Alerts you when you have scheduled lectures on today's timetable.
Streak Keeper Reminders
Pings you before midnight if your learning streak is at risk of resetting.
You have 100% control over notifications. Click the bell icon in your dashboard header anytime to customize your preferences or silence specific types of alerts.
Preferences
Account, Privacy & Danger Zone
You can manage your profile, security, and data controls under Settings (`/dashboard/settings`).
Understanding the Danger Zone Controls:
1. Immediate Reset
Clears all your courses, workspaces, watch progress, notes, and quiz scores, but keeps your login account active. Use this if you finished a semester and want a completely fresh dashboard for the next semester.
2. Scheduled Account Reset
Schedules your account for reset with a safety grace period. A countdown banner appears on your dashboard, allowing you to cancel the reset if you change your mind.
3. Delete Account
Permanently wipes your account, Clerk identity, and all database records from TrakCit AI.
Clear Answers
Frequently Asked Questions (FAQ)
Quick answers to common questions about using TrakCit AI.
Do I need to download or upload YouTube videos?
No! TrakCit never requires you to upload video files. You simply search inside TrakCit or paste any public YouTube link, and TrakCit embeds it in a clean, ad-free player.
Is TrakCit AI free to use?
Yes, 100% free! All services (including workspace creation, playlist importing, Focus Mode, auto-resume, AI study summaries, flashcards, quizzes, and verified certificates) are completely free of cost.
Can I add just a single YouTube video instead of a full playlist?
Yes. You can paste any single video URL or search for single videos in the Course Discovery Hub. TrakCit creates a dedicated 1-lecture course for it with full tracking and AI tools.
Can I create multiple workspaces?
Yes! You can create as many workspaces as you need (e.g. one for College, one for Competitive Exams, and one for Coding Skills) to keep your studies cleanly organized.
Can I share my workspace with someone else?
Yes. Click 'Share Workspace' in your workspace header to generate a shareable link with a unique share code that anyone can use to preview and import.
Does someone else get my watch progress when they import my workspace?
No. When another person imports your workspace, TrakCit creates an independent, private copy for them. Their study time, notes, and quiz results belong strictly to them and will never affect yours.
Can I resume a video later if I close my browser?
Yes. TrakCit automatically tracks your exact position every 1.5 seconds. When you return to that lecture, it automatically seeks right to the second you left off.
How is watch time calculated?
TrakCit tracks unique watched intervals. If you rewind and re-watch a difficult concept, it maintains your accurate position without double-counting the elapsed time in your unique analytics.
What is Focus Mode and how do I turn it on?
Focus Mode hides all headers, sidebars, and distractions, giving you a full-screen theater study environment. Simply press the 'F' key on your keyboard while viewing a lecture, and press 'Esc' or 'F' to exit.
What does the AI Mentor do?
The AI Mentor is your personal tutor. In Course Companion mode, it answers questions grounded directly in lecture transcripts and notes. In Platform Guide mode, it answers questions about TrakCit features and study workflows.
What happens if a YouTube video becomes private or unavailable?
If a video creator removes or restricts their video on YouTube, TrakCit detects the playback error and displays a clear notification with a direct fallback link to the source.
Do I need technical knowledge or coding skills to use TrakCit?
Not at all! TrakCit is built for everyday students across all disciplines (Engineering, Commerce, Science, Arts, and Schooling). If you can paste a link, you can use TrakCit.
Are the certificates officially verifiable?
Yes. Every earned certificate includes a unique Certificate ID and a public QR code that directs to /verify/certificate/[id] where employers or professors can verify its authenticity.
Project Leadership
Developed by Majid Qurashi
Software Engineer • Full-Stack & Frontend UI Specialist • GCET Safapora, Ganderbal, Kashmir
Core Project Team: Majid Qurashi (Lead Developer & Architect), along with student team members Khairoon Nissa and Aamir from GCET Safapora. The close collaboration, continuous feedback, and mutual dedication between the team members was vital in turning the vision of TrakCit AI into a fully featured, production-ready educational platform.
Have feedback, feature ideas, or bug reports? Reach out directly via email at majidqurashi958@gmail.com or explore the developer portfolio at qurashi.vercel.app .